Scheduling Conferences

From Bizfon Wiki

Users of the PBX may schedule conferences. In order to do this, the domain administrator has to set up at least one conference room that allows scheduled conferences.

Creating A New Conference

Image:Createconf.gif
In order to set up a conference, you need to specify a conference name, the start time and the end time.

The name is just used for describing the conference, so that the participants know the subject of the conference.

The start time must be in the format MM/DD HH:MM (month and day, hours and minute). The PBX will use the selected time zone of the extension that is logged in. The end time must in the same format, however you may leave out the day information. In this case the PBX will automatically choose the day information of the start time stamp.

You may also list the participants. If your domain has been set up for sending out emails, the PBX will send out an invitation to the listed participants. The list of the participants must be separated by semicolons (this is different than in most other places of the system). You may either specify the email address of the participant or the extension number. If the extension number has an email stored, the PBX will use this email address to send out the email. The email contains a calendar event, which can be read by most scheduling tools. The tool will then pop-up a conference reminder with the relevant conference information.

Editing Existing Conferences

Currently, it is only possible to delete an existing conference. To do this, just click on the delete icon in the conference list.

Conferences are automatically deleted after 24 hours. If there are still participants in the conference, they may continue talking.

In a Conferences

If you are the creator of a conference and also participate in the conference, you can use the following special codes to control the conference:

• *1 sends a list of the current partipants of the conference to the administrator. This makes it possible to see who is actually participating.
• *9 removes all other participants of the conference. This is useful when you want to make sure that the conference is cleared up before you leave the conference yourself.